top of page

ORGANISATION - photobooks


  • From our Photobook overview page you can demo different book designs by clicking on the designs displayed.

  • The theme you have chosen will load in with a set of pages (depending on book type) and we have different layouts in each theme to drag and drop into your project. 

  • All pages are customisable so you can create your own to compliment ours if you are feeling creative.

  • Save your book by creating an account.

  • When you create an account you will have a login to continue with your project or start another one.

Download Our Help Guide


  1. Decide on when you need your books printed by.

  2. Then allow 2-3 weeks for editing your book.

  3. View a digital version of your book on the Book Builder system.

  4. Allow a minimum of a week to collect orders

  5. Softbacks: Allow 5-7 working days for us to print and deliver your order.

  6. Hardbacks: Allow 10 working days.


Tips on Timing...

Allow a minimum of five weeks. This time would be significantly less if you are a small group or can dedicate more time to the job.

Our system provides a range of pre designed layouts that can be adapted and used for a range of purposes.

  • All page headings and sub headings are editable and can be adapted to your own purpose.

  • We have a good range of background ideas available in each of our design options.

  • The pages you choose and the order you display them in is really important to producing a successful book.

  • If you have not started your book we can help you with a custom page - please email for further information.



planning & collecting info

  • You as the Organiser needs to plan how you are going to collect contributions from pupils.

  • Collecting photos is always the hardest part so an email to parents is always a good start. Also encourage pupils to bring cameras into school to take friendship groups shots and headshots. Read our Photograph section below to get the best results.

  • Photobook page information can be completed in word and copied into the book creator.

  • Our Book Creator has just one login to edit the book and this is the one that the organiser has created when they set up their account.

  • For pupils to edit individual pages this will need to be organised as a rota on the class computer using the organiser's login.


You can easily check through your work by viewing the digital preview generated by the system.

  • It is always a good idea to get a third party to look through your book - different people spot different mistakes and many eyes are likely to provide a more thorough safety net.


Suggested Check list:

  • All pupils are included

  • That headshot photographs match the student

  • The spelling of student names are accurate

  • Spelling is accurate

  • Formatting is similar across the book

  • Headings and captions have been added

  • Photographs are good quality

low res example

Photographs & Image

It is never too early to start collecting photographs!

Photo - Quality

Lower quality images can be used in the passport sized boxes. As a guide we recommend a minimum of 1.5MB for any of the photo boxes larger than the passport size. You can check the size of your image by right clicking on an image and selecting properties from the list if you are not sure.


Scanning and /or work saved from Graphic Programs

As long as your work is saved as a JPG these can be uploaded to our system and look great and add a bit of variety. Make sure that you have set your page to an A4 aspect ratio so that the image can be scaled into our photo boxes.


Head and Shoulder Shots for Profile Pages

Head and shoulder shots should be taken as a batch with consistent background. Shots of pupils in their school uniform look more professional for these. Ordinary digital photos taken in good light are perfect.

Organising Photos

Organise your photographs into themes, events and dates. Add photo pages to your book for these different themes or events, in this way you can add relevant headings and titles.

It is a good idea to have a spread sheet of all the participants in the book and ensure that there are an even number of photos of all pupils across the book (as best as possible).



Ensure you are only using images that you have a right use in your book - this will be a judgement call on your part but always ere on the side of caution if you are unsure.

If you need to get permission from parents to feature a child in your book - please use our photo permission form or check with the school as they may have their own version which covers this.

sales, Ordering

Use our customisable order form to collect your orders - this is located in the Resources section of our website.


Place your orders using the 'ORDER' button on the Book Creator System. We will email you an invoice with instructions on how to pay once goods have been dispatched.



Should be sent on receipt of invoice. Please ensure you pay promptly so as not to delay your books. A range of payment methods will be outlined for you on your invoice including BACS and Credit Card, if you are paying by cheque please make these payable to 'Cauliflower Group LTD'.​

order button
bottom of page